MEANING OF PERSONNEL RECORDS
Proper record-keeping is essential for the smooth working of every organization. Record-keeping helps in meeting the useful for future reference. Personnel records are statutory requirements and it is the records that are maintained in an organisation in respect of the personnel department. There is much information related to employees of the organization that should be properly maintained in the organization. As the number of employees goes on increasing, it becomes more and more difficult for the employees and due to this personnel manager to remember all the facts of all the reasons, proper maintenance of personnel records becomes indispensable. These records include complete particulars regarding all the employees such as their Achievements, Failures, Promotions, Demotions, Transfers and Training etc.
OBJECTIVES OR USES OF PERSONNEL RECORDS
The main objectives of personnel records are as follows:
(i) To meet statutory obligations under various labour laws
(ii) To furnish necessary information to the top management regarding the working of the personnel working in the organization.
(iii) To prepare proposals/documents at times such as retirement or resignation of the employees.
(iv) To supply information required by government agencies on various matters relating to the labour force working in the organization.
(v) To maintain up-to-date information on leave, transfers, promotions, lay-offs, incidents and impact of industrial disputes, cases of indiscipline, dismissals, expenditure incurred on employees' benefits and services etc.
(vi) To prepare wage bills of employees.
(vii) To provide data for the purpose of personnel audit.
(vii) For research purposes in the field of personnel management and industrial relations.
(ix) The records are useful for the chamber of commerce, industry and government.
(x) "Yesterday is the teacher of tomorrow". On the basis of this proverb, personnel records are helpful in preparing personnel plans and policies for the future.
RELATED TOPIC
Characteristics of Human Resource Management
Objective of Human Resource Management
Scope of Human Resource Management
